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We often find when speaking with new landlords and property investors that they haven’t considered ongoing costs associated with the property. The following are an overview of the additional costs that might/will be incurred.

Letting Agents Fees

The number of landlords who use the services of a Letting Agent is circ. 61%. The level of service offered by a Letting Agent varies from marketing only through to full management. If engaging the services of a Letting Agent, you need to decide which level of service best suits your own personal and business requirements.

You’re Letting Agent is going to take between 10% to 20% of the monthly rent, each month. In addition to this the Letting Agent will also have up front marketing costs, which is normally but not always, half of one month’s rent. This fee covers the cost to market your property, find a tenant and complete all necessary due diligence.

Tenancy Inventory Reports

The Inventory Report accurately describes the condition of your property prior to the tenant moving into the property. It is a detailed document that accurately describes the condition of the property and is supported with photographs.

As a landlord you can complete these report’s, but should you not be comfortable doing this. There are companies offering a Tenancy Inventory Report service with charges starting at £100. These companies will also conduct interim inspections for circ. £70 and exit reports for circ. £90. Engaging an external company to complete this report ensures it is completed properly. Therefore, if there is a deposit dispute at the end of the tenancy. You can enter the dispute discussion knowing that all information provided has been completed by an independent company. Although not a legal requirement it is good practice to have a Tenancy Inventory Report.

Energy Performance Certificate (EPC)

An EPC last for ten years, tells you how energy efficient a building is and is a legal requirement. The ratings for building range from ‘A’ which is very efficient to ‘G’ which is inefficient. The EPC is necessary so that the tenant can gauge the cost to run and heat the property. The costs of an EPC is between £60 and £120 but could be higher dependent on the type of property.

Gas Safety Certificate

A Gas Safety Certificate and report can only be obtained from a qualified gas safety engineer. As a Landlord it is your legal responsibility to ensure this check is completed annually and that each gas appliance is checked. Any issues identified must be fixed prior to a full certificate being issued. An inspection and Gas Safety Certificate will cost around £60 but could be more dependent on the number of appliances.

Electrical Safety Certificate

As a Landlord you have a legal responsibility to ensure that electrical instillations in a rented property are safe when a tenant moves in and is maintained in a safe condition. In order to comply with regulatory obligation, the landlord will then need to ensure that the installation is inspected and tested at least every five years. And more often if the most recent safety report requires it. Local Authorities can impose a financial penalty of up to £30,000 for breach of the regulations. An test can cost around £150 for an average property.

Legionella Testing

Legionella testing is not a legal requirement and Health and Safety law does not require you to complete test and issue certification. You do however as a Landlord have responsibility to ensure the health and safety of a tenant by keeping the property safe. The costs of such testing and obtaining certification start at £60.

Fire Safety

It is your responsibility as a Landlord to ensure that smoke alarms and carbon monoxide alarms are fitted in the property. It is also your responsibility to ensure that these are tested and working correctly. Your local Fire Protection Officer will provide guidance and, in some cases, fit alarms in the property. If you are refurbing the property it is worth the extra cost of having these devices hardwired into the electrics.

Void Periods

It’s not until you take ownership of a property that you become aware of void periods. Very simply this is a period when the property is not tenanted. It could be during a period of refurbishment or a period when the property is empty as you don’t have a tenant. During these periods you are still responsible for paying the mortgage on a monthly basis along with other bills including utilities. It’s worth having a rainy-day fund of 3 to 6 months mortgage payments to cover void periods.

Council Tax

Whilst tenanted council tax is the responsibility of the tenant. During refurbishment or when the property is vacant you can apply for a council tax exemption. This means that council tax will potentially be at a lower rate.

Landlord Insurance

Although there is no legal obligation to take out insurance it’s likely that your mortgage lender will require proof that you have buildings insurance as a minimum. The other insurance products to consider are property owners public liability, loss of rent and if necessary contents insurance. Many providers will offer all these products under one policy. It might seem expensive but it’s better to have cover especially if your property is flooded or goes up in flames.

Maintenance & Repairs

Along with an ongoing programe of maintenance and repairs there will also be the times when the unexpected happens. It’s therefore worth keeping around 10% of the monthly rent received for the property to one side to cover property maintenance and repairs.